Announcing SharePoint eSignature for Microsoft Word
We are excited to announce that SharePoint’s native eSignature service is now integrated with Microsoft Word. This new capability allows you to request electronic signatures directly from Word documents, without the need to manually create PDFs. By bringing eSignatures into the flow of Word, you can create eSignature templates, accelerate document approvals, eliminate physical signing steps, and maintain compliance and security within the Microsoft 365 environment. Figure: Invoking SharePoint eSignature in Word Key features: Seamless Word integration: You can insert signature fields into Word documents and request signatures without leaving the familiar Word interface. The eSignature functionality is accessed from the Word Insert ribbon and eliminates toggling between applications or converting files to PDFs before sending for signature. Automatic PDF creation & storage: When you send a signature request from Word, recipients will sign an automatically generated PDF copy of the Word document. The signed PDF is saved in the same SharePoint location as the original Word file. Your document never leaves the Microsoft 365 trust boundary during this process, ensuring end-to-end security and compliance. Word documents as eSignature templates: You can reuse your Word files as eSignature templates, streamlining repetitive signing processes. Integrated audit trail and notifications: SharePoint eSignature provides built-in tracking. Both senders and signers get email notifications throughout the signing process, and you can view the activity history (audit trail) in the signed PDF to verify when and by whom it was signed. Security and compliance controls: Administrators have control over how eSignature for Word is used in the organization – it can be enabled for specific users via an Office group policy and even limited to certain SharePoint sites. And SharePoint eSignature enables logging of eSignature activities in the Purview Audit log. “SharePoint eSignature for Word gives us a seamless, compliant, and secure way to complete documents directly within Microsoft 365. It streamlines our workflows and increases security by keeping sensitive content inside our trusted environment—eliminating the cost and complexity of third-party tools.” Cloudwell, SharePoint eSignature for Word early adopter How to request a signature in Word Figure: Requesting eSignatures from Word Open a document in Word Desktop: Make sure your Word document is saved in a SharePoint site that has SharePoint eSignature enabled. Insert a signature field: Go to the Insert tab on the ribbon. You will see an option ‘eSignature fields’ (if enabled by your admin). Insert signature fields at the appropriate location in your document where a signature is required. Add recipients and a note: Add the internal or external signers email addresses and optionally include a note for the signers. The note will be included in the mail sent to the signers. Send for signature: Once you’ve filled in the request details, send the request. SharePoint eSignature will automatically create a PDF version of your document and send a secure signing link to the designated signers. The signer will receive an email invitation to review and sign the PDF document. Automatic saving and notification: The signed PDF is saved into the SharePoint library, right next to your original Word document. You can now open the signed PDF to review the document. Once the request is sent, you can immediately send a new request or use the document (with the eSignature fields already inserted) as a template for future agreements. “I can see the integration of SharePoint eSignature, in Microsoft Word, being a game changer for our users. With native eSignature capabilities, our users can initiate and complete the signing process without ever leaving Word. This eliminates friction points allowing our users to stay in the flow of their work.” SharePoint eSignature for Word early adopter, Europe. Benefits of SharePoint eSignature for Word SharePoint eSignature for Word simplifies and accelerates the signing process, offering several key benefits: Faster turnaround: By enabling direct signature requests from Word, you remove manual steps (like printing, scanning, or converting Word documents to a PDF). Enhanced productivity: Users stay in the flow of work. There’s no need to switch focus to send documents for signature. Reusing Word documents as eSignature templates means you don’t have to start from scratch for each new request. Compliance and security: Documents are kept within your Microsoft 365 trust boundary during the signing process. "The feature itself is very user-friendly. One aspect that we particularly appreciated was the automation of the PDF conversion step. Being able to initiate the e-signature directly from Word eliminates the need for manual PDF conversion, making the entire process much more efficient.” SharePoint eSignature for Word early adopter, North America Availability and rollout SharePoint eSignature for Microsoft Word is now rolling out to devices on the M365 Beta and Current Channels and will complete by early July for the United States, Canada, United Kingdom, Europe, and the Australia-Pacific region. It will be available globally by the end of 2025. Getting started: How to enable this feature To use eSignature in Word, a few steps are required by administrators: Enable SharePoint eSignature: First, your tenant needs to have SharePoint eSignature configured in the Microsoft 365 Admin Center and the Word checkbox enabled. Apply a policy to allow Word integration: Once the service is enabled, apply the policy “Allow the use of SharePoint eSignature for Microsoft Word.” Once this policy is enabled (via Intune, Group Policy manager, or the Cloud Policy service for Microsoft 365) it will activate the Word ribbon capabilities for your users. Client requirements: Users will need to be on Word Desktop using the Microsoft 365 Current Channel (or Beta Channel). To learn more about SharePoint eSignature configuration and usage, check out Overview of SharePoint eSignature - Microsoft Syntex | Microsoft Learn Feel free to add any comments or questions below. Thanks!Collect information like a pro – New Microsoft Lists forms experience
The new forms experience in Microsoft Lists is now rolling out for Microsoft 365 work and school. Our goal is to make it easier to collect and gather information directly into your lists – saving you time and effort. Thus, we are excited to launch a new forms experience built right inside Microsoft Lists – rolling out now. Note: This relates to Microsoft 365 roadmap ID: 124865.SharePoint Embedded: Coming Soon to a City Near You
SharePoint Embedded, the AI forward platform that lets you deliver Microsoft 365 document capabilities as part of any app, has been generally available for a year, and we are excited to see the many projects people are building with it. In celebration, we are increasing our investment in your success with enablement focused city tours, a total of seven more in-person hands-on education opportunities, this June. SharePoint Embedded is a new way to build a new kind of app, an AI forward platform for document centric apps, delivering rich Microsoft 365 capabilities like Microsoft Copilot AI, Microsoft Office collaboration, Microsoft Purview security and compliance, and a whole lot more. SharePoint Embedded can help you build both enterprise line-of-business apps and ISV apps, on any platform. Space is limited, so sign up today here. Our planned stops include: June 9, London June 11, Stockholm June 13, Madrid June 23, Chicago June 25, Atlanta June 27, Houston June 30, New York These half-day tech focused enablement sessions are designed for IT leaders, product owners, enterprise architects, and senior developers who want to get deep into how they can benefit from SharePoint Embedded. We’ll cover SharePoint Embedded essentials, AI agent development, Microsoft 365 integration patterns, one-click Office collaboration setup, and Purview capabilities. Plus, we’ll also get hands on with the technology, so you can see it in action yourself.
Learn from the Best with our Last Chance Offer for Microsoft 365 Conference
There are so many new ways to make your SharePoint sites compelling and beautiful. Meet SharePoint experts from inside and outside of Microsoft this May. Join us via this special discount at the Microsoft 365 Community Conference is happening May 6-8 in Vegas. We’re excited to announce a special last chance offer that provides the best discount yet, ensuring an unbeatable experience for you and your team. Use the code LASTCHANCE and choose your savings: 1 attendee: $1,597 (save $402) 2 attendees: $1,547 per person (save $452 each) 3-4 attendees: $1,447 per person (save $552 each) 5+ attendees: $1,347 per person (save $652 each) 💡 Pro Tip: Connect with colleagues across departments who might be interested in attending. Larger groups mean bigger savings, and you’ll maximize learning by bringing cross-functional expertise! Why Attend M365Con 2025? Discover how Microsoft is redefining the future of work for the better—learn about how our latest innovations can power your success. Learn what’s possible with Microsoft 365 and Microsoft 365 Copilot, and build tangible skills you can use immediately. Connect with and learn from a community of product engineers and experts, including insights into our AI product roadmap. Explore 100+ Microsoft-led sessions, keynotes, AMAs, and workshops. Choose from 200+ sessions in total, and hear from partners, community leaders, and customers. Experience expert-led demos of our latest products and features at the Microsoft booth. This year, the conference is offering an unparalleled chance to get hands-on experiences and delve deeper into Microsoft’s AI products such as Microsoft 365 Copilot, Copilot Studio, and other AI agents. Don’t miss this opportunity to witness cutting-edge technology first-hand and network with the best global community in tech. Register Now Don't miss this opportunity to join us in Las Vegas. Register now to secure your spot and take advantage of the best offer available with the LASTCHANCE discount code. For more details on the event, check out our event guide.Announcing the release of SharePoint Workflow Manager for SharePoint Server
Microsoft is pleased to announce the release of SharePoint Workflow Manager, a new workflow engine to power the SharePoint 2013 Workflows platform for SharePoint Server and replace Service Bus and Microsoft Workflow Manager.
